
From USER to CREATOR :
Generative AI
Chatbot Creation Essentials
Duration of
Course
1 Day
Mode : Online/F2F


Accredited Training Provider of MSTB for
From USER to CREATOR :
Generative AI
Chatbot Creation Essentials


04 - 06 May
CT-SEC
ONLINE
From User to Creator :
Generative AI Chatbot Creation Essentials
Programme Overview
This hands-on workshop helps participants move from being a user of general AI chat tools to becoming a creator of customised chatbots for specific business, administration, management, customer support, engagement, and learning use cases.
Participants will compare customised chatbots vs. general-purpose LLM chatbots, learn how chatbots work behind the scenes (in a non-technical way), build their own customised chatbot using popular platforms (e.g., Custom GPT, Gemini Gems, Edcafe chatbot), and learn practical steps to promote adoption so users can onboard smoothly and use the chatbot effectively.
Target Participants
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Executives, Senior Executives
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Team Leaders, Managers
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Business owners, Operations/Administration leads
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Customer support / customer experience leads
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Trainers/educators and internal communications champions
Pre-requisites
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Basic digital literacy (browser use, document editing)
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Participants should have access to at least one chatbot platform account (organisation-provided or personal) where applicable
Learning Objectives
By the end of the program, participants will be able to :
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Given example tasks and chatbot transcripts, differentiate customised chatbots vs. general-purpose LLM chatbots by identifying at least 5 capability/constraint differences relevant to business use.
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Given a simplified chatbot workflow diagram, explain how a chatbot functions behind the scenes (prompting, knowledge sources, rules/guardrails, and outputs) with 80% accuracy using a trainer-provided checklist.
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Given a selected platform (e.g., Custom GPT / Gemini Gems / Edcafe chatbot) and a use-case template, build a customised chatbot that includes a clear purpose, instructions, tone, and sample prompts, and successfully completes 3 out of 3 test scenarios.
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Given a user profile and job-to-be-done, create an “onboarding prompt pack” (starter prompts + do/don’t guidance) so that intended users can use the chatbot and achieve correct outputs in 3 test prompts.
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Given an adoption checklist, draft a simple chatbot promotion plan (audience, channels, messaging, and feedback loop) that includes at least 4 adoption actions and 2 measurement indicators.
Programme Content Outline (1-Day)
Module 1 : Welcome, Outcomes, and Use-Case Focus
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Workshop goals, rules of engagement, safety & responsible use
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Identify 1–2 priority use cases per participant/team
Module 2 : From User to Creator – Customised Chatbots vs. General LLM Chat
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When general LLM chat is enough vs. when customisation is needed
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Comparing behaviour: scope, consistency, tone, guardrails, knowledge grounding
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Live demo: same task on general LLM vs. customised chatbot
Module 3 : How Chatbots Work (Non-Technical “Behind the Scenes”)
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What influences responses: instructions, context, tools, knowledge, constraints
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Prompting basics: roles, objectives, format control, examples
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Risk & control: hallucination, privacy, sensitive data handling
Module 4 : Build Your Customised Chatbot (Creator Lab)
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Use-case definition (purpose, audience, tasks)
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Designing instructions, tone, boundaries
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Creating the chatbot on:
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Custom GPT (ChatGPT)
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Gemini Gems
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Edcafe chatbot (or equivalent)
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Testing and iteration using scenarios
Module 5 : Showcase, Review & Critique Clinic
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Selected participants showcase and present their chatbots to the class
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Peer review and facilitator critique (strengths, risks, improvement opportunities)
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Sample prompts and use cases shared for cross-learning
Module 6 : Onboard Users & Promote Adoption
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Prompt packs: starter prompts, FAQs, escalation rules
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User guidance: when to use / when not to use
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Adoption communications: positioning, internal launch, champions
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Feedback and continuous improvement loop
Learning Methodologies
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Interactive lecture with Q&A
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Demonstration (trainer-led)
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Guided hands-on lab (step-by-step creation)
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Pair/share and peer review
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Scenario-based testing and iteration
Assessment / Evidence of Learning
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Practical build: participants produce a working customised chatbot
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Scenario test: chatbot completes 3 defined tasks
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Micro-quiz and reflection (optional)
Training Materials / Aids
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Slides / visual diagrams
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Use-case templates (worksheet)
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Prompt pack template
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Scenario test scripts
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Flip chart / whiteboard (or Miro / Jamboard for virtual)
Duration & Delivery Method
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Duration: 1 Day
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Total Contact Hours: 7 Hours (420 minutes) excluding breaks
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Delivery Method: Virtual (Online) / In-Person (Physical) / Hybrid
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Language: English (bilingual delivery available upon request)
Session Plan & Schedule (1-Day | 420 minutes contact time)
Breaks/lunch are suggested and adjustable. Contact time below totals 420 minutes.
Day 1 (420 minutes contact)
09:00–09:30 (30 mins)
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Module 1: Welcome & use-case focus
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Method: Icebreaker, expectations, use-case selection
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Resources: Slides, use-case worksheet
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Day 1 (420 minutes contact)
09:30–10:45 (75 mins)
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Module 2: Custom vs general LLM chat
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Method: Interactive lecture + live demo + Q&A
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Resources: Slides, demo prompts
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Day 1 (420 minutes contact)
10:45–11:00
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Break (non-contact)
Day 1 (420 minutes contact)
11:00–12:15 (75 mins)
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Module 3: How chatbots work (behind the scenes, non-technical)
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Method: Guided explanation + mini-activity (map the workflow)
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Resources: Workflow diagram, checklist
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Day 1 (420 minutes contact)
12:15–13:15
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Lunch (non-contact)
Day 1 (420 minutes contact)
13:15–15:15 (120 mins)
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Module 4: Creator Lab (build your customised chatbot)
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Method: Hands-on build + facilitator coaching
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Resources: Platform accounts (as applicable), chatbot build template, scenario test scripts
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Day 1 (420 minutes contact)
15:15–15:30
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Break (non-contact)
Day 1 (420 minutes contact)
15:30–16:00 (30 mins)
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Module 5: Showcase, review & critique clinic
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Method: Selected participant showcases + peer review + facilitator critique
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Resources: Review rubric/checklist, sample prompts
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Day 1 (420 minutes contact)
16:00–16:45 (45 mins)
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Module 6: Onboard users & promote adoption
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Method: Group activity (prompt pack + adoption actions)
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Resources: Prompt pack template, adoption checklist
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Day 1 (420 minutes contact)
16:45–17:00 (15 mins)
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Wrap-up & evaluation
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Method: Recap, action commitments, feedback
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Resources: Reflection sheet
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Day 1 Contact Total: 420 minutes










